Membership Procedure

Expression of Intent

• Applicant City submits a letter of intent to a WECP member city requesting the member city’s support and nomination. Note: if there is currently a member city from the same country, nomination/approval must come from this member city.
• The Member City then submits a letter to the Permanent Secretariat indicating their intent to nominate the applicant city along with the applicant’s original letter of intent.

Invitation to Observe and Submission of Application Packet

• The Board of Directors reviews the letters and votes to allow the application to proceed and extend an official invitation to the applicant city to attend a WECP meeting as an observer. The invitation will be made in writing by the Permanent Secretariat. The Applicant City will be asked to give a brief presentation about their city and their interest in WECP at the meeting.
• Once the Board indicates that it will consider the application, the nominating city will work with the Applicant City to prepare all documents required in the Application Procedure.
• These documents are submitted to the Permanent Secretariat and distributed to all member cities for review.

Approval and Signing of Cooperative Agreement

• Upon review of all submitted documents and attendance at a WECP meeting, the nominating city shall make a formal nomination of the applicant city to the Board of Directors.
• The Board of Directors will vote to approve the applicant city. If approved unanimously, the applicant city will sign the WECP Cooperative Agreement.