Terms of Reference
Membership
The cities of Aberdeen, Calgary, Houston, Perth, Stavanger and Vungtau should comprise the foundation membership of The World Energy Cities Partnership for an initial 3-5 year establishment period.
The establishment period should allow sufficient time for the group to consolidate and set in operation the core functions to be pursued by the Partnership at an international level as well as allow sufficient time for member cities to establish implementation procedures.
Members of the World Energy Cities Partnership must be internationally recognised as an international petroleum capital, and a petroleum capital of its country.
New members must be accepted by the board of the World Energy Cities Partnership following nomination by a member city. Where a new member city is in the same country as an existing member city, only that existing member city may make the nomination.
Nomenclature
It is recommended that the Partnership restricts itself to petroleum and gas energy, but that the partnership is called The World Energy Cities Partnership.
Management
International Committee Management
Every partner should be allocated two votes on the international committee with the Chairperson exercising only a casting vote if required.
Each city is represented by its mayor/elected official or other person appointed by the mayor/elected official. The mayor/elected official of the participating cities may also appoint a second person to hold the city’s second vote. The mayor/elected official of a city or his representative may hold both of the city’s votes.
The mayor/elected official, or their representative, from the member cities form the partnership’s board.
Member City Secretariats
Each city must formulate its own secretariat or nominate a fixed agency or organisational contact to serve as the communication point between the International Committee and city secretariats.
The composition of and nominees to each city secretariat to be at the discretion of each city.
Chairperson
The role of the Chairperson is to manage and co-ordinate the business of the Partnership.
The Chairperson should be appointed for a period of two years, after which the position should be rotated through the member cities with the understanding that the city secretariat of the International Committee Chairperson is responsible for all associated communication and administration costs that the position will incur.
International Meeting Venue
The international meeting should be linked to an agreed significant event. All associated meeting costs (except transportation and accommodation costs) to be met by the host city.
Responsibility for organisation, cost and management of such events should rest with the host city.
A proposed agenda will be distributed to the members for comment prior to the meeting.
Observers
Observers from the private sector and other cities, may be invited to the annual meeting when this is deemed appropriate.
Last amended September 2000 - AGM, Perth, Australia.